Work Stage A
Inception Develop the brief in consultation with the client (yourself) • Report upon the feasibility of the project taking into consideration any budgetary and other constraints imposed • Give best advice on how to proceed • Visit the site and give initial appraisal • Advise on the need for other consultants or professionals required and to explain the scope of their services • Advise on the need for any specialist work.
Work Stage B
Feasibility Carry out a full measured survey and digitise onto computer • Carry out any studies which may be needed to establish feasibility • Review alternative design and construction approaches and cost implications • Advise on statutory approvals needed, including health & safety and CDM Regulations.
Work Stage C
Scheme Design Develop a scheme design following discussions • Liaise with any other consultants and advise where their work affects programme & budget • Make a cost estimate • Enable agreements over spatial arrangement, materials and appearance • Prepare and submit a Planning Application (if applicable) • For the first amendment to the plans following submission to the Client for approval. Note: No guarantees are given that Planning can be obtained.
Work Stage D
Detail Design Finalise detail design including co-ordination with other consultants and suppliers and integration of materials & sub-contracted work. • Cost checks where appropriate • Advise where appropriate on the CDM Regulations • Prepare and submit Building Regulations Application and any other statutory requirements • Negotiate as necessary on the latter • For the second amendment to the plans following submission to the Client for approval. Other information as may be required by Building Control is charged separately.
Work Stage E
Prepare production information & bills of quantities Drawings, schedules & specification information to the Quantity Surveyor (if used or required) for bills of quantities. Complete information to enable contractors to tender. (Optional)
Work Stage F
Tender Action & Project Planning: Advise on a list of tenderers • Issue tender documents to agreed list of contractors • Receive tenders (with client presence if required), advise on results and contractor appointment • OR, Arrange a price to be negotiated with one contractor. • Prepare the building contract and arrange signatures. (Optional)
Work Stage G
Operations on site: Administer the terms of the building contract during work on site • Visit the site at intervals to inspect the progress and quality of the work • Make periodic financial reports to the client including any cost variations. (Optional)
For simplicity, there is one scale of fees for work to existing buildings and new work.
A 50% deposit is required with all jobs.
There are three usual methods of invoicing for fees:
1. For small house extensions a fixed Fee is agreed prior to work starting - The minimum level of Fee is £900.00 for the Design and Planning Application and £500 for the Building Control Application.
2. For larger jobs, the total fee shall be split on an equitable basis as follows:
• £25.60 per sq. m. for Work
Stages A – C Planning
• £12.80 per sq. m. for Work
Stage D Building Control
• £6.40 per sq. m. for Work
Stage E Prepare specification
• £9.60 per sq. m. for Work
Stage F Tendering
• £9.60 per sq. m. for Work
Stage G Supervision
3. For conversions to existing properties an hourly fee of £60 per hour is applicable. For most projects it is more sensible to invoice when each stage is reached, as the work will not progress smoothly or predictably, unless it is a very large job taking up our whole time where fees will inevitably need to be charged on a monthly basis.
Note: There are inevitable pauses, eg while awaiting Statutory Approvals or between tender acceptance and start on site.
Production of First Draft plans from date
of instructions 1 - 2 weeks
Client approval and First Amendment
of plans (if required) 1 week approx
Planning Approval by Local Authority
8 weeks
Second Amendment (if required) and Building Control Application 1 - 2 weeks
Note: By depositing a ‘Full Plans’ Building Regulations application, it may be possible, at your own risk, for you to start the works. However you must notify the LA Building Control Department with 2 clear day’s notice, prior to commencing work on site. This procedure does not apply to Planning.
We guarantee to provide an honest and professional service at all times.
© Woods Design Services 2018
